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5 Tips for Connecting with Program Staff

Writer's picture: Bria  ArlineBria Arline

Updated: Sep 23, 2024


How many times have you heard this? 


“You need to connect with the funder before applying,”


and thought, “Right, but how?”


Connecting with the funder’s program team is not easy, but putting in the additional leg work can mean the difference between securing a six-figure grant and missing out on a new champion. 


Following are some pro tips for connecting with the funder’s program team.


Tip 1. Follow Directions


Some funders invite conversations with potential grantees.


For instance, grants offered through the National Science Foundation often have key points of contact for each topic area. 


Before applying, comb the funders' website and the RFP (Request for Proposal) to see who the contacts are and how to start the conversation. Remember to follow directions closely. 


Tip 2. Connect on Social Media


Databases like Candid Guidestar and Impala offer names and LinkedIn profiles

for key foundation staff.


Try to focus on connecting with people with whom you, someone on your board or staff, or one of your champions has a viable connection


Tip 3. Get Your Board Involved


This applies particularly to private funding. Often, your board will provide you with a broader network or have other opportunities for connecting with the funder that are available to you as the fundraising team. 


For instance, a board member can sit on a review panel for a foundation’s grant program.


When engaging your board in this aspect of fundraising, as in all aspects, you’ll want to set clear expectations. That is why we recommend creating a list of the top five to 10 funders you want your board to target over a 12-month period. 


Tip 4. Attend In-Person Events


Informational meetings and other events hosted by the funders are optimal times to connect with agency staff.


In the age of digital meetings, sometimes the best way to get ahead of the curve is to show up in person to live events. 


Tip 5. Be Prepared


Program staff are very busy people. That’s why when you have an opportunity to chat with them, it is crucial that you have your 30-second “pitch” ready. 


One way to clearly communicate your mission and impact is with a tangible transformation statement: a one-sentence statement that details who you serve, what problem you solve, how you do things differently, and what impact you have: 


Our organization solves problem X for the X population, using X unique ideas leading to X tangible solutions.


Conclusion


Like all things concerning grants, connecting with funders takes strategy and persistence. But the rewards of finding a new champion who will support you for years is worth the effort. 


Want more insights into creating a successful grant strategy or other topics to help you fuel your mission? Follow us on LinkedIn, Facebook and Instagram.

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